![]() ![]() We can also tell it to remove blank lines for blank fields (for instance, if Address 1 were empty) or to leave the blank lines in. We can merge all the records or select to merge only items 2-3. Another screen appears to give us more choices. Let s leave this part alone for now and click cancel. (note: if you are going to have mailing lists that need a lot of sorting and filtering, an Access database would work more efficiently). Maybe you only want it to go to certain depts., for instance. You can also filter records this is handy if you don t want the letter to go to everyone in the group. You see that you can choose to sort the letters by last name or zip code (or by any other field we ve used in the letter). First, let s examine what s under Query Options. Note: You must enter the spaces and punctuation separately.ģ 12. This is how it should look when we are finished. We will highlight each area (ie-first Name, Last Name) and replace it with the field name using the Insert Merge Field button on the top left side of the page. We need to let the computer know where to insert these fields so we need to edit the document and Insert Merge Fields. We have now returned to our original document. Once we have entered all the names and addresses, click OK. Make up a few names and addresses for your database. ![]() You see that we can also add, delete, restore and search for records. ![]() At the bottom of the form we can see how many records are entered and we can navigate among those records. The fields that we selected are on the form and simply need to fill the form out by typing in the information. This is a lot like an Access Database form. Choice time again: Choose Edit Data Source because we need to put some data in the file Class List. For today s class we ll save it on the floppy disk (A drive) and use the name: Class List 7. I suggest that you save it in the same place you keep your Word/Word Perfect documents (ie your wp_docs folder). Next you will be prompted to save the data source. ![]()
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